Civora

In most NGOs the activity, the field report that proves it happened, the expense it caused and the budget line it was charged to live in four different places — a spreadsheet, a WhatsApp group, a paper form and an email thread. Approvals leave no record, field staff work where the signal drops, and every donor report is rebuilt by hand from whatever can be found.

I built one spine rather than a pile of modules: grant → project → budget lines → activity → field report (offline) → supervisor review → M&E validation → indicator results, and alongside it expense request → approval chain → payment → budget position → donor report pack. It is deliberately not an ERP, a payroll engine or a donor CRM. A new organisation registers and gets starter departments, budget categories, approval policies and a report template, so the core workflow runs on the first day.

• A Next.js 16 modular monolith (App Router, Server Actions) on PostgreSQL with Drizzle — each area owns its queries, actions and business rules, and the pages stay thin.
• Multi-tenant from the start: every query is scoped by organisation, and project-scoped roles see only their own projects — enforced in server actions and API routes, not just hidden in the interface.
• Field reports work offline: saved on the device first and synced with an idempotent client id, so a retry on a bad connection never files the same report twice.
• Configurable approval policies by amount band, request type, grant and department; nobody approves their own request, and approval is never mistaken for payment.
• Built-in mail: each person connects their own mailbox over IMAP/SMTP, kept live with IMAP IDLE and pushed to the browser over Server-Sent Events, with credentials encrypted (AES-256-GCM) and any email filed against a grant, project or request.
• An append-only audit log with before-and-after snapshots, and every export recorded.

• One record from plan to proof: a validated field report feeds the indicator results automatically, and an approved expense moves the budget line's live position.
• Reported, reviewed and validated figures are kept separate, so a donor can see which numbers M&E has signed off.
• Present mode turns live figures into board-meeting slides whose titles state the takeaway — no deck to build.
• A per-grant donor report pack: the award, financial summary, results against targets, delivery and evidence for any period.